General Bidding Conditions

All information requested of the vendor shall be entered in the appropriate space on the appropriate form including referenced, release of liability waiver, non-collusive affidavit, etc. Failure to do so may disqualify your offer.

All information shall be entered in ink or typewritten. Mistakes may be crossed out and corrections inserted before submission of your bid. Corrections shall be initialed in ink by the person signing the bid.

Corrections and/or modifications received after the closing time specified will not be accepted.

Time of delivery shall be stated as the number of calendar days following receipt of the order by the vendor to receipt of the goods or services by the City.

Time of delivery may be a consideration in the award.

Prices shall be stated in units of quantity specified in the bid document. In case of a discrepancy in computing the amount of the bid, the unit price shall govern. All quantities stated, unless indicated otherwise, are estimated and the City reserves the right to increase or decrease the quantity at the unit price bid as best fits its needs.

It is understood and agreed that all bids are F.O.B. DESTINATION with the shipping costs or any other related costs figured in your bid. All bid prices shall remain in effect for at least ninety (90) days for the purpose of reviewing prior to awarding. If you are bidding for estimated annual requirements, your bid pricing shall remain in effect for one year from the date of the award by City Commission. Bid prices submitted by the successful bidder for longer term contracts shall remain in effect for the length of the contract.

There will be no minimum quantities for each purchase by the City. Your bid may be rejected if minimum quantities are required.

All shipments are inside delivery unless otherwise indicated.

Invoices will be paid on a Net 30 basis from date of invoice.

All bids shall be signed by an authorized officer or employee of the bidder.

Bids must be submitted by the date and at or prior to the time specified to be considered. No late bids, telegraphic, faxed bids or telephone bids will be accepted.

A certificate of insurance showing (1) adequate coverage for Public Liability, Property Damage, and Worker’s Compensation, and (2) showing the City of Mount Clemens as an additional named insured on your policy with yours as primary coverage is required before any work can begin. An Accord Form must be submitted by the vendor’s insurance agent. Please see attached insurance requirements for all service matters.

All bids submitted for consideration must be in a sealed envelope as follows:

  • Name of item to be bid
  • Sealed Bid number
  • Closing date and time
  • Unless otherwise stipulated, one copy of bid is sufficient

All bids, regardless of method used for delivery, are to be delivered to the following address:

      City of Mount Clemens
      Purchasing Department
      One Crocker Boulevard
      Mount Clemens, Michigan 48043

If the bid is to be express mailed, “Bid Documents Enclosed” must be clearly marked on the package.

Bids may be withdrawn in person by a bidder, or authorized representative, provided their identity is made known and a receipt is signed for the bid, but only if the withdrawal is made prior to the stated bid deadline.

The City of Mount Clemens reserves the right to postpone the bid opening.

Brand names and numbers, when used, are for reference to indicate the character or quality desired, unless specifically stated as “no substitutes”. Equal items will be considered, provided your offer clearly describes the article. Offers for equal items shall state the brand and number, or level of quality. When brand or level of quality is not stated by the bidder, it is understood the offer is exactly as specified. When bidding alternate, please enclose a brochure on what you are bidding.

Where applicable, please indicate warranty information on bid form.

Samples of articles, when required, shall be furnished free of cost, of any sort, to the City of Mount Clemens. Samples of articles selected may be retained for future comparison. Samples which are not destroyed by testing or which are not retained for future comparison will be returned upon request at your expense.

The City of Mount Clemens is tax exempt. Do not include taxes in your bid.

The City reserves the right: (1) To award bids received on the basis of individual items, or groups of items, or on the entire list of items, (2) To reject any or all bids, or any part thereof, (3) To waive any irregularity, informalities or errors in the bidding process (4) To accept the bid that is in the best interest of the City, including bids that are not for the lowest amount.

If you would like to submit a statement of “no bid,” please submit it in the same format as you would submit a bid.

Where applicable, permits must be pulled and all city and state regulations must be in compliance.

Attention is called to the fact that the vendor must ensure that employees and applicants for employment are not discriminated against because of their race, color, religion, sex or national origin, in accordance with Executive Order 11246 Equal Employment Opportunity.

Please include at least three references with your bid in the spaces provided on attached sheets.

In cases of the discovery of any omissions or obstacles which would affect the proper completion of any detail of a project, contractor shall prepare bid to include the equipment or work omitted. In every case, complete work is expected.